Vacancy Announcement
Officer
Number of positions: 4
Department: Office of the Vice Chancellor
Reports to: Assistant Director, Office of the Vice Chancellor; and Senior Officer, Office of the Vice Chancellor
Positions reporting to this position: None
Purpose:
To enhance the effectiveness of the Office of the Vice Chancellor by providing information, management support and service.
Main responsibilities:
- Drafting and processing the incoming and outgoing memos, reports, orders and circular related to the Vice Chancellor’s office;
- Data entry and data processing (as applicable);
- Opening, keeping and updating records and filing of the Vice Chancellor’s initiatives;
- Maintaining internal and external stakeholder confidence and projects operations by keeping information confidential;
- Managing and keeping records of all relevant and important academic and administrative activities of the office;
- Maintaining the budget for assigned projects;
- Maintaining cordial working relationships with all stakeholders as/when appropriate.
Other responsibilities:
- Providing support to arrange large events organized by the VC Office;
- Performing other related duties as assigned by the Assistant Director, Office of the Vice Chancellor; and Senior Program Officer, Office of the Vice Chancellor.
Key relationships:
- Internal professional relationships: maintains liaison with other departments/schools/employees within the University; maintains relationships with colleagues within the Office of the Vice Chancellor
- External relationships: maintains professional relationships (on behalf of the Vice Chancellor) with various agencies/organizations/individuals in Bangladesh seeking appointment, etc.
Education:
- Required: Master's degree from a reputed university; CGPA of 2.50 or above (on a 4-point scale)
- Desirable: Master’s in any discipline with a CGPA of 2.50 or above (on a 4-point scale).
Experience:
- Required: Minimum of 1-2 years of administrative work experience
- Desirable: Experience of administrative support in higher educational institutions
- Experience and criteria may be relaxed in case of deserving candidates.
Special Knowledge and skills:
- Required: Understanding of organization-related issues; computer proficiency in Windows environment; excellent time-management, self-management, organizational, communication and problem-solving skills; ability to complete multiple tasks and high volume of work; mature and professional attitude and appearance; openness to continue learning and upgrade skills; English language proficiency in reading, writing and speaking.
- Desirable: Logistical skills for office administration and management (including, but not limited to, administrative writing skills, reporting skills, supply management, scheduling, Microsoft Office skills, equipment maintenance, and travel logistics).
Disclaimer:
The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.
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